Why SMEs Should use HR Software? | 5 Reasons Explained
Category: HR & Payroll, Posted on: 30/07/2021 , Posted By: Webtel
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People working in small to medium enterprises or SMEs are well aware of working within the constraints of a budget making sure every penny counts. Due to the effect of the COVID-19 pandemic, the business has slowed down with around 67 percent SMEs saying that they've had to stop trading at some point within the past 6 months.

This is one of the reasons why investing in a HR software takes the backseat given the view that human resources is more of a luxury especially in these tough times rather than a necessary part of an organization. But the pandemic has laid bare the fact that it is the people that are the true heart of an organization and it is the employees who make the business successful. By investing in your workforce, you’re investing in the future of the company.


So, if you’re wondering how a HR software solution can help your business, take a seat and let us explain it to you. Let's discuss 5 important benefits that HR software provides to SMEs:

#1 Cut down on the paperwork

It's no secret that HR work requires a lot of documents that need to be verified, filed, accessed from time to time, and take up space in your office cabinets. By switching to a HR solution you can eliminate the need for paperwork and digitize your employee and business information. This is also helpful in adhering with IT laws and legislations making compliance much easier.

#2 Promotes employee self-service

Managing employees in a SME requires considerable time and resources. Having a manager to manually handle requests like holidays and salary slips is a waste of their precious time. However, if you've got a top of the line cloud-based HR software, you can empower your employees to handle certain HR tasks themselves, helping their managers to focus on more important tasks. Self-service also allows employees to update their own records such as bank details, addresses, and mobile numbers ensuring that your company has your latest personal details stored with them.

#3 Manage people processes from anywhere

As per a study conducted by Enterprise Technology Research (ETR), the percentage of employees permanently working from home is expected to double in 2021. The study is supported by a Gartner CFO survey wherein over two-thirds (74 per cent) of employers plan to permanently shift employees to remote work after the end of the pandemic. Now here is where cloud-based HR software can work its magic in two important ways.

  • The flexibility to manage tasks working from any location, at any time offers considerable freedom to those handling your business people processes.

  • In addition, employees are empowered to manage tasks like applying for leaves, requests for training or downloading their payslips from anywhere.

#4 Aids in employee development

With the help of a HR software solution, you can optimize in-house employee training enabling you to nurture and cultivate impactful teams. This is helpful in finding managerial talent from within the company ranks. Also, you can aid in career development, define objectives and monitor progress. All this data is collated and can be viewed in real-time providing managers valuable insights and a clear view of employee development allowing them to make strategic decisions when it comes to employee appraisals and promotions.

#5 Enhances employee onboarding

Rather than piling on document upon document, form upon form for an employee to fill, simply make use of HR software to cut down the paperwork and get them up and ready to be productive as soon as possible. It doesn’t matter if the employee is being on boarded while working from home or they’re joining the office, by digitizing key processes, you are giving them more time to get acquainted with their role and key responsibilities.

But that’s not all. HR solutions not only help new employees but also experienced managers. Through this software, you can streamline procedures, send notifications related to onboarding, host documents on the cloud, enabling managers to spend more time with and focusing on the new joinees.

Picking the Right HR Software

We hope that after going through this blog, you understand the various benefits offered by a top of the line HR solution. By investing in HR software, you can streamline your business and people processes, improve employee morale and digitize various processes such as attendance, employee database, leaves, company policy, shifts, HR reports, etc. Try HR Pearls, nifty cloud-based HR software that not only does what’s mentioned above efficiently but also offers a payroll management system, compliance management module, and employee self-service portal as well. Doing so would help you save costs as well as eliminate time consuming admin tasks so that you can focus on what matters most - your company and its employees.


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